Job Description:

Role Overview:
We are seeking a highly organized, detail-oriented, and proactive Assistant to the Chief Operating Officer (COO). This role is crucial in ensuring the smooth execution of daily responsibilities, with a focus on calendar management, travel coordination, meeting scheduling, and administrative support. The ideal candidate will serve as the COO’s right hand, helping manage time, communication, and priorities efficiently..

Key Responsibilities:

• Manage and maintain the COO’s calendar – scheduling internal and external meetings, events, and appointments.
• Coordinate complex domestic and international travel, including flights, hotels, itineraries, and logistics.
• Schedule, prepare for, and follow up on meetings, including drafting agendas, recording MOMs (Minutes of Meeting), and maintaining action trackers.
• Ensure timely updates and follow-through on tasks, reminders, and pending deliverables.
• Liaise with cross-functional teams and external partners for seamless coordination.
• Prioritize and filter communications including emails, calls, and meeting requests.
• Prepare briefing materials and ensure the COO is informed and equipped ahead of engagements.
• Maintain high levels of confidentiality, professionalism, and discretion at all times.
• Travel along with the COO, if required, to assist in on-ground coordination and logistics.

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Job Expectations:

• Strong organizational, coordination, and multitasking abilities.
• Excellent written and verbal communication skills with professional etiquette.
• Proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint).
• Flexibility to travel and adapt to changing business needs.
• Ability to work independently, manage time efficiently, and maintain strict confidentiality.
• Preferred: Candidates with a marketing or sales background, enabling better understanding of business requirements and objectives.

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Minimum Qualification:

Relevant Field

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Minimum Job Experience:

2-5 Years

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Reporting to:

COO

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Travel:

Yes

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